Terms & Conditions

2. Terms & Conditions

IMPORTANT INFORMATION: The scheme's Terms & Conditions are due to be updated during the weekend.

2.1. General Terms

2.1.1. Applications must be made in writing, using the online application form or the downloadable PDF of the application form submitted by post. If you have difficulty in accessing the application form electronically, you may send a letter requesting that a printed copy is sent to you by post.

2.1.2. All applications need to reach Literature Wales at least four weeks before the proposed start date of the event/project. Applications submitted less than four weeks in advance cannot be considered.

2.1.3. *New* Literature Wales cannot consider applications for events where the proposed start date is more than six months away. Applications submitted more than six months in advance will be automatically rejected – organisers will need to reapply closer to the date.

2.1.4. Under no circumstances can Literature Wales consider retrospective funding.

2.1.5. Literature Wales will respond by email to your application within seven working days. If you do not hear from us within this time, please contact Literature Wales to ensure that we have received your application. It is the organiser’s responsibility to ensure that their application reaches us on time – Literature Wales cannot be held responsible for applications which fail to reach us successfully.

2.1.6. If your application is successful, we will send confirmation of our offer within seven working days of receipt of your application. If we are unable to offer support, we will inform you as soon as possible. *New* Due to the increasingly high demand being placed on Writers on Tour funding, we are unable to discuss individual rejections and refer you to both 2.2 Eligibility Criteria and 3.3 How to Improve the Quality of your Application. In order to assess your application, we many have a number of questions for you – until we hear back from you, the four week time limit still applies. *New* In the first instance, contact will always be made by email so please ensure that the email address you supply is correct and that your inbox is checked regularly.

2.1.7. Organisations who are not already Welsh Academy Associate Members (The Welsh Academy is the national Society of Writers in Wales and part of Literature Wales) and receive more than £59 per annum (financial year) in Literature Wales funding will be automatically enrolled into Associate Membership. This incurs an annual subscription fee of £7.50 which will be deducted from your payment when due.

2.1.8. Event organisers must pay the writer(s) booked in full on the day of the event. *New* Failure to do so may jeopardize the success of future applications.

2.1.9. Literature Wales’ funding contribution will be paid directly to the event organiser one month after the event date, subject to receipt of the fully completed Event Report Form. Payment can only be made if this form is completed and returned to Literature Wales. *New* Ideally the completed Event Report Form will be returned to Literature Wales by email, either to the same address you received it from or via post@literaturewales.org

2.1.10. Literature Wales’ funding contribution must be claimed by event organisers within *New* 3 months of the event(s) taking place. Literature Wales reserves the right to withdraw the offer if it has not been claimed within 3 months of the event(s) taking place. It is the organiser’s responsibility to ensure that their Event Report Form reaches us within this time - Literature Wales cannot be held responsible for Event Report Forms which fail to reach us successfully.

2.1.11. Tickets for events which are open to the general public must be made available to Welsh Academy Members at a 10% discounted rate on the advertised admission price.

2.2. Eligibility Criteria

Organisers
2.2.1. Funding offers are only made to bona fide organisations; individuals cannot apply.

2.2.2. Writers cannot book themselves (even if they act as ‘event organiser’ on behalf of an organisation) and organisations cannot seek funding for events where they book their own members, employees or officers to deliver workshops or performances.

2.2.3. Eligible organisations include schools, libraries, pubs, clubs, societies, community centres, arts festivals and other groups and venues throughout Wales. Literature Wales cannot offer funding to political parties, closed groups (with the exception of schools and groups working with vulnerable adults), charities or other organisations fundraising for non-arts events.

Writers
2.2.4. Selected writers must have a demonstrable literary track-record and be an appropriate choice for the proposed event/s.

2.2.5. If the writer selected is not on Literature Wales' Writers of Wales Database and is not known to Literature Wales Officers, the organiser must provide sufficient information about the writer (such as a CV, references, samples of published material) upon request. Failure to do so may result in your application being rejected.

2.2.6. While Literature Wales aims to safeguard the welfare of children and young people whilst attending or participating in the literary arts, it is the organiser’s responsibility to ensure that only appropriate writers are engaged. Literature Wales does not take responsibility for the suitability of individual writers and does not provide CRB checks for writers. The event belongs to the organisation arranging it. Visiting writers should never be left without another adult from the organisation when working with children or vulnerable adults. Writers are NOT teachers and at least one teacher must always remain with the writer in school.

Events
2.2.7. Events will only be supported where writers:

• give practical workshops in creative writing and the creative use of language (see point 2.3 for further information)
• give lectures on topics pertaining directly to the appreciation of creative writing
• give readings/performances of their creative writing
• give performances of work which derive from oral traditions where the emphasis is on literature

2.2.8. Storytelling sessions in schools or with children must always incorporate creative writing work as an integral part of the visit.

2.2.9. Charitable fundraising events - no matter how worthy the cause - are not eligible for consideration.

2.2.10. Literature Wales cannot offer support to events where Arts Council of Wales (ACW) funding (including all Lottery grants) has already been secured, is being sought or has been rejected. Under no circumstances may organisers receive funding for the same activity from both Literature Wales and ACW. Organisers must inform us when applying for funding whether ACW funding has already been granted, rejected or is currently being sought.

2.2.11. Writers on Tour is intended to support events which would otherwise be unlikely to happen. Events which look likely to generate significant profit will not be supported.

2.2.12. Literature Wales can only fund events which take place:

• anywhere in Wales in any language
• in any other part of the United Kingdom if entirely conducted in the Welsh language.

Events held outside Wales in any other language and events held outside the UK are not eligible for support from Literature Wales' Writers on Tour scheme.

2.2.13. With the exception of events in schools and those involving vulnerable adults, Writers on Tour funded events must be advertised, open and accessible to the general public. We will use the contact details you provide in your application to advertise your event on the ‘What’s On’ section of our website and, in some cases, in the Literature Wales e-newsletter.


2.3. Creative Writing Criteria

2.3.1. The Writers on Tour Scheme
Funding will only be offered for events concerned with developing the practice, enjoyment and understanding of creative writing including the novel, poetry, short stories, plays in written form, experimental writing and literary criticism.

2.3.2. Limits to Literature Wales' national role
Limits to the Literature Wales' national role
Literature Wales only engages with book promotion, literacy and reading development issues which concern or involve writers and producers of creative writing. National strategies for these national issues are in the hands of the local authorities and the Welsh Books Council.

2.3.3. Qualifying and non-qualifying subjects
To qualify for support from Literature Wales, an event must fall within the realm of creative writing. Topics such as national and international history, politics, foreign affairs, economics, religious history, travel, broadcasting, archaeology, famous non-literary figures, gardening, yoga or cookery do not fall within the limits of the Literature Wales’ concerns. On occasion, however, a writer raises the quality of writing in their field to new heights even though the subject matter at first sight would not be a natural exponent of creative writing. Examples might be Jan Morris on travel, John Davies on history, Jim Perrin on mountaineering. Literature Wales can consider supporting lectures by writers of this quality, but only where the topic of the lecture mainly concerns the process of writing rather than the topic itself. Requests for support towards events featuring biographers and autobiographers are considered in the same way.


2.4. Acknowledging Literature Wales' Support

2.4.1.It is a condition of our support that Literature Wales is acknowledged in all publicity relating to the event/s receiving support along with and proportionate to that of the other funding partners. This includes posters, programmes, fliers and all other printed publicity as well as clear acknowledgement on all relevant internet and e-mail promotional material, including e-newsletters and facebook sites.

2.4.2. Press releases and press interviews should also acknowledge Literature Wales support. Additionally, verbal acknowledgement of Literature Wales support should be made at the time of the event, if appropriate. At events where venue and on-stage profiling is appropriate via pop-up banners etc, Literature Wales support must be acknowledged along with and proportionate to that of other funding partners.

2.4.3. Use of Literature Wales logo
The Literature Wales logo should be used to acknowledge support. It should be legible and positioned wherever most practical, but must not be altered in any way. Literature Wales' logo must be in proportion to other logos carried by the organiser.

2.4.4. Misuse of the logo
The Literature Wales logo should always appear in a horizontal format. Do not stretch or compress the logo. You should always try to use the logo rather than just stating Literature Wales involvement.

• Never rotate
• Never distort
• Display with enough contrast between the logo and the background

2.4.5. If publicity is prepared prior to your application to Literature Wales and does not carry credit to Literature Wales, this may jeopardize your application. Literature Wales asserts the right to withhold all or part of the agreed funding of any event or project where the organisers have wilfully or carelessly been in breach of the above conditions.

2.4.6. Any difficulty in compliance with any of the above requirements should be reported immediately to Literature Wales. If, for extraneous reasons, you cannot use an image, please include the following line: 'We wish to acknowledge the financial assistance of Literature Wales'.

2.4.7. Digital logo

Click here to download the logo as a jpg file.

Any Literature Wales funding offers are made to you on the basis that you accept the above terms & conditions.

By accepting any offers of funding from Literature Wales, you agree to these terms and conditions and are therefore bound to them. If you have difficulty with any of these, or would like to discuss them further, please call Literature Wales on 01766 523237 or email post@literaturewales.org

Failing to comply with Literature Wales' terms and conditions may result in funding offers being rejected or withdrawn.